Author: huddersfieldpetanque

This has been uploaded to the Calendar page.

We’ll email members as well and have paper copies in the shed.

These were uploaded yesterday and can be viewed under Club Info tab. Paper copies will be available on the day.

First monthly melee and before we all started Pete Cowley was presented with his trophy for winning the winter melee. There were 15 people there today but it was a bit cold… Only one player won all 3 games and that was Paul. 5 players won 2 games and as there were 5 eggs to give away Bob was the unlucky player who had the worst points difference with 2 wins. Table looks like this. We love chocolate but some of us were too cold to smile

The discussion lasted over an hour and these are the main points

• Agenda items 1 & 2. Should we have invited members to vote on the lease?   Yes 8  No 22.
• Should we go ahead with the lease.    Yes 22  No 2  Abstentions 6.
• We are concentrating more on Northern Events – no support from the floor
• Agenda item 3 – We have 26 licence holders = 70% of our active membership. Four Northern events 2018. One Bronze so every member can enter, one Silver which 70% of our active membership can enter. Two Gold which 38% of our active members can enter. ( we have 72 members of whom 37 are considered ‘active’) Northern events at most happen on 4 days out of 156.  For our Silver event on 10th June we have 8 players from Norway and 1 from Finland. Northern events bring kudos and recognition to our club.
• Should members have been consulted about the bowling green ‘offer’? No support from the floor
• Agenda items 5 to 8 answered by the Chair
• Agenda item 9 – Chair listed the positions that need filling
• We should insure the new club house – no support from the floor – but we will get a quote
• Entry fees for club comps. Have 3 levels this year 1. FOC  2. Entry fee but club retains 50%  3. Open as now with entry fees returned as prizes
• Thursday evenings to be kept April to September. Hold some comps on Thursday evenings. Recognised that some members will still want to play Thursday afternoons.
• Run the ‘Pentathlon’ comp again and ‘Shotgun’ and ‘Fixed Jack’ also. Rules on notice board for Shotgun and Fixed Jack.
• Playing by the rules – problems of enforcement and penalties discussed. Short version of Rules to be reissued. We should play to the rules at all times but not be too heavy handed for social play.

It became clear that extensive work done by the committee on the clubhouse project had not been relayed to the members. Decisions taken had not been communicated. Committee will communicate better to members from now on.

Committee roles needed. 4 committee members are not enough to provide all the functions and open clubhouse/shed on every playing session as they all have family issues, grandchildren, holidays, illnesses etc. We need more helpers. Without more help some services will have to be cut. The following positions would be very useful. Members could do the job without needing to be on the committee and attend meetings.

a) Fund raiser. Probably a bonus ball sweep. Someone who members know and who is a regular attender. Maybe other topical events.

b) Raffle organiser. 6 a year & aim to raise £300 a year

c) Catering officer. To organise food/drink for major events. Probably only 6 a year. To organise annual dinner.

d) Marketing & media officer. To promote the club and get new members in.

e) Playing officer to do Calendar and organise inter club fixtures.

If you’re interested please contact a committee member or email us. Deadline is midnight on April 1st. This is not a joke.

The dates are now set for these 2 events

The Open Meeting will be 1300 in the community Room on Sunday 25th March. Some members have some concerns they want to air prior to the AGM.

The agenda is still being written but so far we have..

1. Members should have voted on the lease.
2. We are concentrating more on Northern events
3. What about members who can’t play because of Northern events
4. Members should have been consulted about the bowling green offer.
5. Who is liable for the lease
6. Will we be liable for Council tax?
7. Will our PLI increase?
8. When the top part is developed into extra terrain will the club have to go through the same procedure as now because it isn’t on the lease with the extra legal payment that entails?
9. The committee needs more members to share the workload.
10. What events should be in the Summer Calendar
11. AGM preparation. Advice from committee re elections, nominations  and motions.
12. AOB

Anyone can add to this or raise matters at the meeting. Talk to or email a ctte member.

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The AGM will be at 1200 on Sunday 8th April in the community room. The agenda will be..

1. Apologies for absence
2. Approval of minutes of 2017 AGM and matters arising
3. Committee Officers report
4. Approval of accounts.
5. Motions received
6. Election of Officers
7. Date and venue of next AGM Noon, 14^th April 2019

• Last year’s Minutes and budgets are available on the club website from 1st April
• No Motions or Nominations can be accepted from the floor of the meeting. These have to be submitted before April 1st to the secretary.
• Subs will be due at the conclusion of the AGM